By Gino Wickman
on April 13, 2020
Because most of the business world is having to do meetings by video conference these days, and I’m guessing in the last seven days you’ve done at least one virtual meeting … it’s time to make them more productive. It’s time to make them great!
With most people being thrust into working from home and doing most of their meetings by video conference, most people aren’t prepared and are just working with what they know and have in their homes. And for now, fellow meeting participants are very forgiving of the many flaws and inefficiencies.
This now has to change and change fast. If you haven’t figured it out, virtual meetings are the new normal. And, because it’s the new normal, we might as well make them great. Plus, there are people who actually prefer them.
Let’s not lose sight of the reasons we meet: to solve problems, to get on the same page, to make sure everything is on track, and to brainstorm ideas and solutions. Said another way, to be productive and get $hit done!
With all due respect, they aren’t to meet your pets and kids and see what kind of a decorator you are.
I’d like to offer you an opportunity to greatly improve the quality and productivity of your virtual meetings.
I’m someone who has been obsessed with making meetings great and productive for over two decades (exciting, huh?). I’ve helped millions of people squeeze every ounce of efficiency and productivity out of every second of their meetings.
In addition, I’ve delivered 2,000 full-day sessions with hard-charging entrepreneurial leadership teams, I’ve done 35 video conference podcasts in the last few months (which require high video conference standards), and we EOS Implementers® (350 strong worldwide) have shifted to delivering over 1,000 virtual sessions in the last few weeks because of the COVID-19 virus and social distancing. My partner and I also built EOS Worldwide® as a virtual company and have been doing virtual meetings for many years.
With this shift to virtual, I’ve noticed some things that must be improved.
Here are 10 tips to greatly improve your virtual meetings and increase your engagement, energy level, focus, and output. If I had it my way, in your company, these would be 10 non-negotiable rules of engagement for all of your virtual meetings.
I couldn’t get it down to 10 …
11. Don’t mute. With everything said above, there’s no need to ever mute during the meeting. What happens all the time is that someone starts talking, not realizing that they forgot to un-mute. By the time everyone lets them know (with hands waving, you are on mute!) and they finally figure it out, you’ve lost 15 seconds. On average, a one-hour meeting loses a few minutes of productivity due to this constant faux pas. The technology for all of the above exists, and it’s inexpensive.
Please pass this on to everyone you know.
Be safe … and productive!
P.S. Watch this funny video (I’m not getting paid by Zoom) to illustrate my point.